BAY VILLAGE, Ohio – Personal information for the first semester of the entire Bay Village High School, including grades, student ID numbers and test scores, was accidentally emailed to the families of both seniors last week, according to a notice sent to the families in the region.
At approximately 8:53 a.m. on Tuesday, November 23, a Bay High School employee intended to email a copy of individual transcripts to seniors and their parents, the district said in the letter to parents sent last week. Emails sent to families by mistake included incomplete transcripts for all first graders at the school. These documents contained the students’ names, addresses, phone numbers, grades, standing knowledge numbers, state test scores, and college readiness test scores.
The county said that no Social Security numbers, financial information, special education plan information, discipline information, medical or insurance information were included in the emails.
“The district has not been compromised by its technological infrastructure or regulations,” Interim Superintendent Charr Shriuk said in the letter to parents. “This data breach was the result of human error.”
As a result, the school district immediately notifies affected students and parents directly of the error and is working with them to reset their Google Mail passwords to prevent further unauthorized access. The district also works with a food service supervisor to ensure that access to the lunch account remains secure.
The county also directed everyone with documents released in error to immediately delete and/or destroy them. Students have been told that disclosure of information contained in these documents violates the Student Code of Conduct and will subject them to discipline.
District Care Coordinator Megan Basel makes available to any student who needs additional support. She can be reached at firstname.lastname@example.org.
The moderator said that anyone who sees any of the disclosed information being redistributed should contact the district so they can respond accordingly.
“I sincerely apologize to those students and families affected by this failure and want to assure you that immediate corrective action was taken to ensure this does not happen again,” Schryuk said.
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